Advisor Onboarding
This list is meant to be a guide to assist in the on-boarding process for a new advisor to gain access to different platforms and information on campus.
Add email to Advising Listserv
This would allow the advisor to receive communication from the Undergraduate Advising Office related to advising across campus.
- Sign into Google Groups.
- In the box at the top, search for "vt_academic_advisors."
- Click on the hyperlinked group name, "vt_academic_advisors-g@vt.edu."
- Click "Join Group."
Request Navigate training
Navigate is an online platform which allows advisors to see a quick snapshot of student records, complete advising reports for an appointment, and predictive analytics.
- Please visit our website to learn about Navigate and request access.
Request Access to Student Records
Access to Student Records is required if an advisor needs to view student records in certain applications, such as HokieSPA, BDM or Banner.
- Complete the Access to Student Records online form and be sure to select the correct approver for the applications you are requesting.
- You'll be taken to 4Help, read through the page instructions and click on the "Request this service" button in the upper right corner of the page
- Fill out the form for the features you are requesting in click submit
- You can review the status of your for in 4Help just as you would a typical service request
- BDM/Navigate Guidelines (PDF)
FERPA Training
FERPA training is required of every Virginia Tech faculty, staff, wage, and student employee who has access to student data and must be renewed every two years.
- Access information related to FERPA and online training module.
Complete the Virginia Tech Academic Advisors Fundamentals-Overview
- Log into the PageUp LMS
- Click “My development” and select “Learning library”
- In the search bar on the top right search “Virginia Tech Academic Advisor”
- Click “Virginia Tech Academic Advisors Fundamentals” and select “Learn now”