This legislation protects the privacy of student records and regulates how information is utilized.
Once a student turns 18, or attends school beyond secondary school, the rights of access to the student’s records transfer to the student. This means that all academic information regarding students goes directly to the student unless the student has given permission to release that information to someone else.
Examples of student education records protected under FERPA include, but are not limited to:
- advising notes
- class rosters
- student course schedule/enrollment in courses
- graded assignments
- emails exchanged with a student concerning their academic progress (i.e. in a class, as an advisee)
- card swipe data (e.g. in advising offices, at campus events)
- field site/internship evaluations for experiences done for course credit
- student registration holds
- student ID photos
In addition to maintaining records effectively, you must ensure that your advising practice, meetings, and interactions in no way divulge information about individual students. See more information about FERPA at Virginia Tech, including training.